Microsoft licensing true up tool

Alternatively, you may elect to conduct a manual inventory. Once completed, simply compare your actual usage with the number of licenses shown on your License Summary. If your actual count exceeds the number in the License Summary you must submit an order for the difference.

You may place any number of True-up orders throughout the year but you must submit at least one during the period beginning 60 days prior to the anniversary date of your EA and 15 days afterward.

Locations Find our nearest location. Linkedin Facebook Twitter YouTube. What is a Microsoft Enterprise Agreement true-up? You then need to send to Microsoft one of the following: A statement declaring no change to qualified hardware, software or online services since the last anniversary A true-up order for any increase in qualified hardware, software or online services since the last anniversary A license reduction for Enterprise Online services as long as the agreement minimum is maintained — generally User subscription licenses Microsoft Enterprise Agreement true-up What needs to be looked at in a Microsoft Enterprise Agreement true-up?

What do you need to count for a Microsoft Enterprise Agreement true-up? In addition, the following elements must be inventoried: The number of qualified desktops , including the date they were put into service The number of qualified users if counting core CAL or ECAL via user vs. The number of qualifying underlying OS licenses on desktops , including the type of OS and date they were put into service. The number of devices added which require Device CALs.

If counting via user vs. The number of actual servers requiring access to external users e. How to avoid Microsoft true-up charges No organization wants to be caught out with expensive true-up charges, so what can you do to minimize the impact when your annual renewal is due? By following these four steps: 1. Follow us on Linkedin for more Cloud updates. Read more like this from Certero. Need help with your Microsoft Enterprise licensing? Request A Call Back.

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Manage consent. Count and count well. This might be the tactic used when manually managing a small number of Microsoft licenses.

Cue accuracy issues and unhappy customers. One in five employees use an Office service. Unless processes are in tip-top shape and you have a team of service desk superstars , support tickets and license true-ups can fall through the cracks. There are Microsoft true-up lessons that can be learnt by all. A key concept in Microsoft license management is that subscriptions and users are separate items. On top of this CSPs also juggle inactive licenses and those sitting at a higher tier than necessary.

These statistics show there is room for improvement at license true-up time. If their Microsoft licenses end up mismanaged, there is a high possibility they will end up paying for ones they are not using or need. Which could be tricky to explain when billing queries come in, as it likely will fall down to not having the right tools to manage efficiently.